Below we have published the current Constitution of the Road Roller Association.
in due course this will be made available via PDF on this website.
CONSTITUTION
and REGULATIONS of the ROAD ROLLER ASSOCIATION
Affiliated to the National Traction Engine Trust, the Transport Trust and the Federation of British Historic Vehicle Clubs.
1. NAME
The organisation shall be called the Road Roller Association, hereafter mentioned as the 'Association'.
2. OBJECTS
The objects of the Association shall be:-
2.1 To promote the preservation of road rollers and other
road making machinery, both steam and internal combustion powered, horse-drawn and pedestrian controlled.
2.2 To foster the interest in these machines, artefacts and in the history of the road making industry by means of meetings, demonstrations, exhibitions and other activities.
2.3 To provide suitable training and education or direction towards such to correctly and safely drive and operate such machines.
3. POWERS
The Association shall have powers to:-
3.1 Purchase, hire, lease, lend and dispose of historic
documents, artefacts, machinery and other properties;
3.2 Do all things as are necessary to the attainment of the objects of the Association.
4. MEMBERSHIP
4.1 Membership of the Association shall be open to all with a genuine interest in the Association's objects whether or not an historic machine is owned.
4.2 There shall be five categories of membership of the Association:-
A. Ordinary Membership;
(i) Available to an individual aged 18 years or over;
(ii) An Ordinary member shall have the power to vote at an Annual General Meeting or Extraordinary General Meeting, be eligible for election or co-option to the Executive Committee and be able to become an official of the Association;
(iii) Children, aged under 18 years, of an ordinary member, shall also be members of the Association but shall not have the power of a vote, shall not be eligible for election or co-option to the Executive Committee nor become an official of the Association;
(iv) Available to an organisation, which shall have one vote through a nominated representative.
B. Junior Membership;
(i) Available to an individual under the age of 18 years;
(ii) A junior members shall have the power to vote at an Annual General Meeting or Extraordinary General Meeting but shall not be eligible for election or co-option to the Executive Committee nor become an official of the Association.
C. Honorary Membership;
(i) Conferred by the Executive Committee on an individual, who is not an Ordinary Member, in appreciation of special services rendered to the Association.
(ii) An Honorary Member shall not have the power to vote nor shall such a member be eligible for election to the Executive Committee;
(iii) Honorary Membership shall be reviewed annually by the Executive Committee.
D. Associate Membership;
(i) Conferred by the Executive Committee on an organisation or company in appreciation of special services rendered to the Association;
(ii) An Associate Member shall not have the power to vote nor shall such a member be eligible for election to the Executive committee;
(iii) Associate Membership shall be reviewed annually by the Executive Committee.
E. Life Membership;
(i) Proposed by the Executive Committee for conferring on an Ordinary Member for long or outstanding service rendered to the Association;
(ii) Having been proposed by the Executive Committee, Life Membership shall only be conferred after approval at the next Annual G1eneral Meeting or Extraordinary General Meeting called for the purpose.
(iii) A Life Member shall have the power to vote at an Annual General Meeting or Extraordinary General Meeting, shall be eligible for election or co-option to the Executive Committee and be able to become an official of the Association.
5. SUBSCRIPTIONS
5.1 Ordinary Members and Junior Members shall pay a subscription annually.
5.2 The amount of the subscription for anyone year shall be determined by the Executive Committee and agreed by the membership at the next Annual General Meeting or Extraordinary General Meeting called for the purpose.
5.3 If agreed by an Annual General Meeting or Extraordinary General Meeting, the new subscription rate shall become effective from that date.
5.4 Ordinary and Junior Memberships shall run for twelve months from the date of joining. If a member has not renewed and paid the subscription in full within three months of the due date, membership shall be deemed to have been relinquished.
5.5 Honorary Members, Associate Members and Life Members shall not pay any subscription.
INTERNET
The Association shall be allowed the facility to recover any commission charges incurred for transactions via the Internet.
7. MANAGEMENT
7.1 The affairs of the Association shall be conducted and administered by an Executive Committee consisting of up to fifteen members.
7.2 The Executive Committee shall be comprised of the following officials: Chairman, General Secretary, Treasurer, Membership Secretary and Journal Editor together with other officials as may be required. The President shall not be a member of the executive committee but may be invited to attend meetings but without having voting rights.
7.3 A member of the Executive Committee shall not hold more than two official posts.
7.4 Each member of the executive committee shall be subject to re-election after a three year period on the committee. One third of the committee will be subject to re-election each year
7.5 The Chairman shall preside at all meetings of the Association but if not present within fifteen minutes after the time appointed for holding a meeting, the
members present shall choose one of their members to
be chairman for that meeting.
7.6 The General Secretary shall keep a Minute Book in which
shall be recorded the proceedings of all meetings of the Association and shall present a report of the Association's affairs at each Annual General Meeting.
7.7 The Treasurer shall keep accounts of the Association, present a balance sheet at each Executive Committee Meeting and present a detailed set of accounts, examined by an independent and qualified accountant, at each Annual General Meeting. The executive committee will agree the appointment of an independent examiner annually.
7.8 (i) The Executive Committee shall meet at least four times per year and whenever business warrants a meeting;
(ii) The Executive Committee shall have the power to co- opt members, form Sub-committees, fill any office becoming vacant and deal with any matter not covered by these regulations;
(iii) No business shall be transacted at an Executive Committee's Meeting unless a quorum of five members or one third of the Executive Committee, whichever is the lowest, is present.
7.9 (i) When action is required to be taken on any matter too urgent to enable an Executive Committee Meeting to be called, an Emergency Committee may be formed by any three members of the Executive Committee but authority to hold such a meeting must be obtained from either the President or the Chairman of the Association; (ii) An Emergency Committee shall report the circumstances and proceedings of its meeting to the next Executive Committee Meeting.
7.10 Each member of the Executive Committee shall be entitled to one vote but in the event of an equality of
votes, the chairman of the meeting shall be entitled to a second or casting vote.
8. GENERAL MEETINGS 8.1 Annual General Meeting
(i) An Annual General Meeting (AGM) shall be held in March each year for which a minimum of twenty eight days notice shall be given to all members to convene the meeting.
(ii) Items from members for inclusion on the agenda of an AGM and nominations for the Executive Committee must reach the General Secretary in writing no less than twenty one days prior to the meeting. When no written nominations are received for an existing Executive Committee position, nominations may be taken from the floor of the meeting.
(iii) A member who has been proposed for office as an Executive Committee member shall have given consent for such a proposition.
(iv) All categories of members may attend an AGM.
8.2 Extraordinary General Meeting
(i) An Extraordinary General Meeting (EGM) may be called by the Executive Committee or by a minimum of ten Ordinary Members, provided that those members make the request in writing to the General Secretary.
(ii) A minimum of twenty eight days notice giving the time and venue of an EGM shall be given to members.
8.3 Only fully paid up Ordinary and Junior Members and Life Members shall be able to vote at an AGM or EGM and each shall be entitled to one vote at one time.
8.4 Should there be any doubt about the eligibility of a person to vote, the Chairman of the meeting may call upon that person to produce a valid membership card.
8.5 In the event of an equality of votes at an AGM or EGM, whether on a show of hands or by ballot, the chairman of the meeting shall be entitled to a second or casting vote.
8.6 No business shall be transacted at an AGM or EGM unless a quorum of at least fifteen voting members or one third of the voting members, which ever is the lowest, is present at that meeting.
9. OTHER REGULATIONS:
9.1 Any alteration to the Constitution and Regulations of the Association shall only be made at an AGM or EGM called for the purpose. For the alteration to be passed, two thirds of the voting members present must vote for the alteration.
9.2 In the event of any questions or dispute arising at any meeting as to the composition, wording or interpretation of the Constitution and Regulations of the Association, which cannot be resolved at that meeting, then the matter shall be adjourned and raised at the next Executive Committee Meeting.
9.3 In the event of the Association becoming defunct, all the assets shall be donated to a charity which shall be decided by those voting members present at the winding up meeting.
Updated 02/03/2020
